Senior Document Controller- Edinburgh

Information Management Advisor / Senior Document Controller- Edinburgh

Eden Scott's client is a major JV organisation active in the offshore wind sector. The company is approaching the construction phase of a major planned offshore wind farm which will become the largest ever private financed infrastructure project in Scotland. This is a hugely challenging and exciting engineering project that will be sufficient to power 1 million homes when complete.

An opportunity is available for an Information Management Adviser / Senior Document Controller to be based in the Edinburgh office. Reporting directly to the Governance & Information Manager, the Information Management Adviser is the focal point for information management and responsible for implementing project and corporate knowledge management strategies.

The Role

  • Administering development & growth of internal document management system (Viewpoint)
  • Manage all incoming and outgoing documentation with internal and external personnel
  • Ensuring accuracy of all documentation attributes (numbering, title, header & footer consistency and approval level)
  • Responsible to administer the Viewpoint tool, including updating folder structure, custom fields, list of users, security, workflows & final formatting of documents
  • Generating and presenting reports on the status of key document deliverables and Auditing of the knowledge management system for the project
  • Provide hands on training and training guides for the project team and all relevant external personnel
  • Manage the Viewpoint 4Tender bid management tool
  • Assist in Due Diligence processes
  • Other duties as assigned

The Candidate

  • Experienced in the position of Engineering Document Controller or similar position
  • MS office skills preferably Advanced Word and Excel
  • Systematic problem solving ability
  • Organisational skills (prioritizing tasks, respecting deadlines)
  • Industrial experience preferred ideally in the context of large scale engineering projects but not essential
  • Previous experience with Viewpoint EDMS is an advantage
  • High level of interpersonal skills and ability to deal with a wide range of stakeholders internally and within a project structure